Privacy Policy

Last updated: 6 June 2024

Localinsightnotes ("we", "us", "our") is committed to protecting the privacy of visitors to our website. This Privacy Policy explains what personal data we collect through this website, why we collect it, how long we keep it, who we share it with, and what rights you have under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Localinsightnotes is the data controller responsible for your personal data collected through this website.

Company: Localinsightnotes
Address: 164 Crookes Valley Road, Sheffield, S33 7WX, United Kingdom
Email: info@localinsightnotes.com
Phone: +44 114 549 1225

2. Personal Data We Collect Through Our Form

Our website includes a contact form used by visitors to enquire about our delivery services. When you complete this form, we collect the following personal data:

Your name
Your email address
Your telephone number, if you choose to provide it
Any information you include in the message field, such as details about your cafe or delivery requirements

We do not collect any other personal data through this website beyond what you voluntarily submit via this form.

3. Why We Collect This Data

We use the personal data submitted through our form for the following purposes:

To respond to your enquiry about our fresh baked goods delivery service
To communicate with you about arranging or discussing potential services
To maintain a record of correspondence in case of follow-up queries

4. Legal Basis for Processing

Under the UK GDPR, we rely on the following legal bases to process your personal data:

Consent (Article 6(1)(a) UK GDPR): by submitting the form, you consent to us processing your data to respond to your enquiry.
Legitimate interests (Article 6(1)(f) UK GDPR): we have a legitimate interest in responding to business enquiries and maintaining relationships with cafes and prospective clients, provided this does not override your rights and freedoms.

5. How Long We Keep Your Data

We retain personal data submitted through our form only for as long as necessary to respond to your enquiry and to maintain a reasonable business record, typically no longer than 24 months from the date of your last contact with us, unless a longer retention period is required to comply with legal, accounting, or reporting obligations.

6. Who We Share Your Data With

We do not sell or rent your personal data. We may share your data with:

Staff members who need access to respond to your enquiry
Service providers who host our website or email systems, acting under contract and only to the extent necessary to provide these services
Regulatory or legal authorities, where required by law

We do not transfer your personal data outside the United Kingdom.

7. Cookies

This website sets only one cookie: cookie_consent. This cookie stores your consent choice regarding cookies and is retained for one year. We do not use any analytics cookies, tracking cookies, session cookies, or CSRF cookies on this website.

Advertising measurement tools operate only after you have given consent, and only on the confirmation page that appears after you submit our form. They do not run elsewhere on the site and do not run without your prior consent.

8. Your Rights

Under the UK GDPR, you have the following rights in relation to your personal data:

Right of access – to request a copy of the personal data we hold about you
Right to rectification – to request correction of inaccurate or incomplete data
Right to erasure – to request deletion of your personal data in certain circumstances
Right to restrict processing – to request that we limit how we use your data
Right to object – to object to processing based on legitimate interests
Right to withdraw consent – to withdraw consent at any time, without affecting the lawfulness of processing carried out before withdrawal
Right to data portability – where applicable, to receive your data in a structured, commonly used format

How to Exercise Your Rights

To exercise any of these rights, please contact us at info@localinsightnotes.com. We will respond to your request within one month, as required by the UK GDPR.

9. Complaints

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the supervisory authority for data protection in the United Kingdom.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:

Localinsightnotes
164 Crookes Valley Road, Sheffield, S33 7WX, United Kingdom
Email: info@localinsightnotes.com
Phone: +44 114 549 1225

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with a revised "Last updated" date.